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The Microsoft 365 mail environment allows for many different security options to better block and label malicious email. Learn more about archiving mail on Microsoft’s website. From the Archive Policy drop-down menu, choose Personal 1 year move to archive (1 year).Īrchiving policies are set for 1 year in the O365 version of the desktop Outlook app.From the pull-down menu that appears, select Assign Policy.Right click the folder you wish to archive.In addition, users can search both their archives and primary mailboxes. Users can access the archive in the same way that they access their primary mailboxes. An archive mailbox is a specialized mailbox that appears alongside primary mailbox folders in Outlook or Outlook on the web. We suggest having the following folders in your Favorites: Inbox, Sent Items, and Deleted Items.Įxchange online archiving offers a place to store older mail that you wish to keep. By using Favorites, you can minimize the Navigation Pane and still successfully file your messages by dragging messages to the minimized bar, perform common searches, and navigate to the Calendar, Contacts, and Tasks. Favorites, a subset of your mail folders, appear at the top of the navigation pane. Give visibility to folders that are otherwise buried in your mail folder list by using favorites. Repeat these steps on each device where you have Outlook installed (mobile + desktop). To enable your signature to appear at the bottom of all new email messages, select the Automatically include my signature on new messages I compose check box. Simply copy and paste the signature you create into this field. You can create a branded UA signature on the Strategic Communications website. Under Email signature, enter your signature and use the available formatting options to change its appearance. Scroll to the bottom of the settings panel and choose View all Outlook settings. Then click the settings icon at the top left.

You may choose to turn off the focused inbox setting to only have one inbox.Īdd a signature to your email account by visiting and signing in. Focused inbox allows you to view your most important mail first. Conversation view is easy to turn off if you prefer to see all messages in a list.

A conversation includes all messages in the same thread with the same subject line.